Notice of Award Document
Though each grantee gets a Notice of Award (NoA) document when it first receives an award, the document is an essential resource for the whole span of the project period. A NoA outlines the basic elements of the Federal funding provided to the grantee. Information on the grant, project budget, project period, and grantee organization is fundamental for a grantee’s future reporting and recordkeeping.
The NoA is a technical document used for a range of Federal grant programs. The section summaries below explain the contents of the NoA specific to AFI grants. This sample NoA shows where the information appears on the document.
Box 1 – Awarding Office. Office of Community Services (OCS).
* 'Discretionary' is the Federal Government's term for competitive grant awards
Box 2 – Assistance Type. "Discretionary Grant."
Box 3 – Award Number. The number is in the format 90EIXXXX/01.
Box 4 – Amend. No. This will be blank on the NoA for the grant award. The box will include a number if the grant is changed during the project period.
* 'Demonstration' means the Government is evaluating the effectiveness of the grant program
Box 5 – Type of Award. "Demonstration."
Box 6 – Type of Action. This will be "New" for the initial NoA created for a grant award. It will be “Amendment” if the award is changed during the project period and a new NoA is issued to reflect the change.
Box 7 – Award Authority. P.L. 105-285; 42 U.S.C. 604 (this is the citation to the law authorizing HHS to award the grant.)
Box 8 – Budget Period. The 5-year period starting the date the award is issued and ending the date it expires.
Box 9 – Project Period. Like the budget period, this is the 5-year period starting the date the award is issued and ending the date it expires.
Box 10 – Cat. No 93.602 (Catalogue of Federal Domestic Assistance).
Box 11 – Recipient Organization and Authorized Official. The name and address of the grantee organization, and name of the official of the organization who signed the grant application.
Box 12 – Project/Program Title. The name of the AFI project as provided in the grant application.
Box 13 – County. The county where the grantee organization is located.
Box 14 – Congr. Dist. The congressional district where the grantee organization is located.
Box 15 – Principal Investigator or Program Director. This is the name of the official listed as the program director in the grant application. If the application did not provide a name, this box will be blank.
Box 16 – Approved Budget. This will list the entire Federal AFI grant amount as "Other" and as "Direct Costs." All other categories will be listed as zero. The amount of the Federal AFI grant will be listed as "Total Approved Budget."
Box 17 – Award Computation. This will display the amount of the Federal AFI grant as the "Federal Share" and the amount of required non-Federal cash contribution as the "Non-Federal Share." It will list the non-Federal share as equal to the Federal AFI grant amount.
Box 18 – Federal Share Computation. This will list the Federal AFI grant amount as the "Total Federal Share" and the "Fed. Share Awarded This Budget Period." It will list as zero the "Unobligated Balance Federal Share."
Box 19 – Amount Awarded This Action. This is the total amount of the AFI grant awarded for the 5-year period.
Box 20 – Federal $ Awarded This Project Period. This is the total amount of the AFI grant awarded for the 5-year period.
Box 21 – Authorized Treatment of Program Income. This will be "additional costs." This means grantees may use program income to pay program expenses.
Box 22 – Recipient Organization's Employer Identification Number.
Box 23 – Payee EIN. This is the EIN of the entity that will receive the grant funds. Boxes 22 and 23 usually list the grantee organization's EIN.
Box 24 – Object Class. An HHS accounting field.
Box 25 – Financial Information. Lists seven HHS accounting fields.
Box 26 – Remarks. Includes important information about the grant, such as the minimum and maximum amounts of the Federal grant funds that may be used for particular purposes.
Box 27 – Signature of ACF Grants Officer. The ACF official responsible for managing the fiscal aspects of the award.
Box 28 – Signature(s) Certifying Fund Availability. OCS Budget Officer.
Box 29 – Signature and Title – Program Officials. OCS Director or a representative of the Director.